Accounts Payable
Functional Comparison - Oracle Cloud Accounts Payable vs Oracle EBS Accounts Payable
| EBS Description | Translates to AP in Cloud |
|---|---|
| Business Group | Enterprise |
| Operating Unit | Business Unit |
| Financial Options | Common Options for Payables and Procurement |
| Payable Options | Invoice and Payment Options |
(Only the functionalities that are substantially different/enhanced have been mentioned)
| Criterion | Cloud Improvement Score | Cloud Applications (Release 13 - 21D) | EBS Applications (Release 12.1.x & above) | Cloud Improvement Metrics | Rationale for Score |
|---|---|---|---|---|---|
| Functionalities : Gaining efficiencies by having efficient business processes supported by Cloud | |||||
| Invoice Creation |  |
User friendly invoice creation process via spreadsheet (Application Desktop Framework Integrator) to manage large volume of data | EBS used Desktop Integrator |
Improves Efficiency Process Improvement Improves Data Integrity Eliminates Extension/ Workarounds Improves Compliance |
Spreadsheet integration is another key feature in Fusion that minimize data entry errors and also provide a familiar environment that is highly efficient for users |
| Importing Invoices with Attachments |  |
Invoices can be imported with supporting attachments with details about the work performed, that can be used with workflow approval notifications | Functionality not available |
Improves Efficiency Process Improvement Improves Data Integrity Eliminates Extension/ Workarounds Improves Compliance |
Minimize manual intervention for uploading attachments and approval |
| Ease of Correcting Invoice Import Errors | |
Invoice import errors can be fixed via spreadsheet with flexibility to review and validate | Limited ability to fix invoice import errors |
Improves Efficiency Process Improvement Improves Data Integrity Eliminates Extension/ Workarounds Improves Compliance |
User friendly excel templates available out of box to fix invoice import errors |
| Cross Currency Payments | |
Currency in which payables invoice can be paid is not dependant on the currency in which the invoice is entered | Invoice currency and payment currency are required to be same for processing payments |
Improves Efficiency Process Improvement Improves Data Integrity Eliminates Extension/ Workarounds Improves Compliance |
Advanced flexibility in multi currency payments processing critical to shared services
|
| Improved Invoice Matching | |
Invoice matching has been improved with ability to match invoice to -
|
Functionality not available |
Improves Efficiency Process Improvement Improves Data Integrity Eliminates Extension/ Workarounds Improves Compliance |
Improved control on AP invoices with improved matching feature |
| Improved Accounting |  |
The single journal is generated for expense under budgetary control and expense not under budgetary control, forming part of the same invoice | Handled using sub-ledger accounting to avoid split |
Improves Efficiency Process Improvement Improves Data Integrity Eliminates Extension/ Workarounds Improves Compliance |
Improved visibility for organization using budgetary control |
| Automated Invoice Imaging using Intelligent Character Recognition (ICR) | |
Inherent Supplier Invoice Imaging feature is supported which provides automated capture of selected attributes from the invoice image in order to facilitate seamless processing and approval | No integrated invoice imaging feature |
Improves Efficiency Process Improvement Improves Data Integrity Eliminate Extension/ Workarounds Improves Compliance |
Out of box invoice imaging provides a smart way to automatically create accounts payable invoices |
| Approval and BPM | |
Additional flexibility to configure complex approval rules using Approval Management Extensions (AMX) | Only simple approval rules can be configured using Approval Management Engine (AME) |
Improves Efficiency Process Improvement Improves Data Integrity Eliminate Extension/ Workarounds Improves Compliance |
Ease in defining complex approval rules using simplified user interface |
| Workflow Notification | |
Workflow notification content can be modified for Invoice Approval, Payments Approval, Hold Resolution and Invoice Account coding | Functionality not available |
Improves Efficiency Process Improvement Improves Data Integrity Eliminate Extension/ Workarounds Improves Compliance |
Provides details relevant to approvals through configuration |
| Override Account for Sub Ledger Transactions | |
Option to override account on sub ledger transactions even after invoice has been accounted/ paid | Accounts cannot be changed once transactions are accounted |
Improves Efficiency Process Improvement Improves Data Integrity Eliminate Extension/ Workarounds Improves Compliance |
Manual adjustments can be minimised resulting in easier reconciliations |
| Shared Service Center Model for Invoice and Payments | |
Invoice of one business unit can be paid by a payment from another business unit | This feature is not available in EBS |
Improves Efficiency Process Improvement Improves Data Integrity Eliminate Extension/ Workarounds Improves Compliance |
Centralized payment processing across business units within the scope of the ledger |
| Migrations/ Conversions : Quick and reliable path to cloud | |||||
| Open Invoice Conversions | |
MS Excel based templates (File Based Data Import) have been provided | Standard forms to key in the text manually |
Improves Efficiency Process Improvement Improves Data Integrity Eliminate Extension/ Workarounds Improves Compliance |
Faster migration to cloud with simplified conversion process |
| Supplier Conversions | |
Improves Efficiency Process Improvement Improves Data Integrity Eliminate Extension/ Workarounds Improves Compliance |
|||
| Reporting & Analytics : Easy, advanced visualizations | |||||
| Reporting | |
Highly flexible reporting providing excellent data visualization are available using Oracle Transactional Business Intelligence (OTBI) | Limited standard reports availability and requires development of custom reports |
Improves Efficiency Process Improvement Improves Data Integrity Eliminate Extension/ Workarounds Improves Compliance |
Easier for users to build reports accommodating diverse business requirements |
| Payables Dashboard | |
User interactive dashboards and work areas with recommended daily actions and access to perform transactions can be easily configured | No standard dashboard available in application |
Improves Efficiency Process Improvement Improves Data Integrity Eliminate Extension/ Workarounds Improves Compliance |
Provides multiple Infolets with high level of data flexibility, actions performed, pending actions, notifications, graphs and possiblity of minimal errors with data control compliance |